Key Three Roles
Chartered Org Representative – Your troop is “owned” by a chartered organization, which receives a national charter yearly to use the Scouting program as a part of its youth work. These chartered organizations, which have goals compatible with those of the Boy Scouts of America, include religious, educational, civic, fraternal, business, labor, governmental bodies, and professional associations. Duties Include But Are Not Limited To:
- Be a member of the chartered organization.
- Maintain a close liaison with the troop committee chair.
- Help recruit other adult leaders.
- Serve as liaison between your troop and your organization.
- Encourage service to the organization.
- Be an active and involved member of the district committee.
Scoutmaster – The Scoutmaster is the adult leader responsible for the image of the troop and for supporting the youth leaders in implementing the troop’s program. The Scoutmaster and assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmaster’s role is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop. Duties Include But Are Not Limited To:
- Train and guide youth leaders.
- Work with other responsible adults to bring Scouting to boys.
- Use the methods of Scouting to achieve the aims of Scouting.
Committee Chair – Where the Scoutmaster oversees the delivery of the program, the Committee Chair oversee troop policy. The Committee Chair should be familiar with the inner workings of the troop and be able to effectively plan and propose policy to allow the program to be delivered effectively and in accordance with all National BSA Policy including the Safe Guide to Scouting and the Guide to Advancement. Duties Include But Are Not Limited To:
- Recruit other adults to fill all troop committee functions
- Run committee meetings and utilize time effectively
- Encourage all adults to complete position specific training
- Oversee all aspects of the various committe
Advancement Coordinator – Encourages scouts to advance in rank, records all rank and merit badge progress in ScoutBook, provides a semi-annual report to the Troop Committee to make sure no scouts are “falling through the cracks” and schedules rank Board of Reviews upon the request of the scout.
Assistant Scoutmasters Representative – Acts as a voice for ALL the ASMs to report concerns to the Troop Committee. Ensures that all ASMs have say in Troop Policy changes that may affect the method or effectiveness of the program that they help to deliver.
Equipment Coordinator – Oversees all troop gear and counsels the Quartermaster on proper care and storage of said equipment. The equipment coordinator also helps by requesting funds to replace or repair damaged gear at the request of the Quartermaster or as the need arises.
Fundraising Coordinator – To be effective in this role, one would need to assist in planning and executing unit fundraisers including completing and submitting a fundraising proposal to the council for approval.
Life to Eagle Coordinator – The Life to Eagle Coordinator works with scouts of the Star and Life ranks to ensure that they are on a path to become an Eagle Scout. This includes helping to make sure the process is as clear as possible and providing counsel during the planning process for all eagle projects.
Medical Coordinator – Should handle all medical forms and ensure that they are properly filled out and available for ALL attendees, both youth and adult, of outings. This person is also responsible for maintaining the troop first aid kits and making sure they are stocked and ready if needed.
Membership Coordinator (Available) – Works with new parents to get scouts and adults registered in the unit throughout the year, however more so during our annual recharter in November. This also involves helping promote the unit to prospective cross overs.
New Parent Coordinator (Available) – Provide a welcoming environment for new scout’s parents. While the New Scout ASM takes all new scouts on a ‘tour’ and explains the process in our troop, the New Parent Coordinator does something similar for their parents. New parents should have the advancement, merit badge, and campout processes explained as well as introductions to the various Committee Members they will interact with.
Outdoor/Activities Coordinator – Arguably one of the most important and time consuming roles. This person is responsible for securing permissions and reservations for campsites, transportation, and budgeting for the outing.
Pack Liaison/Public Relations – The Public Relations Coordinator will assist in the dissemination of information from the Troop Committee to the Parents and vice versa. This person will act as out official representative to other groups and helps to provide a positive “group image”.
Religious Emblem Coordinator – Provides the spiritual tone for the troop, acts as the advisor for the Chaplain’s Aid, and ensures that the youth in the troop are aware and familiar with the Religious Emblems programs. This also involves assisting in finding a Religious Emblem Counselor for any scout for their respective faith.
Secretary – Keep Meeting Minutes for all Troop Committee Meetings (held once per month on the second Tuesday of the month), assist with their approval and distribution, assist as a conduit between Scout Parents and the Troop Committee and explain upcoming policy changes.
Training Coordinator – Ensures that all adults who start a new role or transfer to a different role are fully trained with any position specific training. This training should be synced and entered as needed through ScoutBook to ensure Trained Leader Reporting accuracy.
Treasurer – Handel all troop funds including any troop debts and authorized reimbursements. The treasurer also will create a semi-annual financial plan for committee approval and make any recommendations to the committee regarding changing annual dues, activity fees, etc.
Webmaster – Manage our troop website including updating information in a timely manner, posting new content, adding activity photos, etc.
Youth Protection Champion – While all registered adults must take youth protection training and be constantly aware and report any potential youth protection matters, the Youth Protection Champion should be considered the “Go-To” expert on the matter. This person should be fully knowledgeable of ALL published BSA safety guidelines and encourage all adults, both registered and non-registered to take the BSA’s YPT class. The YPT Champion will also act as a conduit with the District and Council if needed to get a final say on any and all youth protection and safety matters to provide a definitive answer as to the safety of a situation or event.
Assistant Scoutmaster – While many of the committee members affect overall policy, it is primarily up to the Scoutmaster and Assistant Scoutmasters (ASMs) to effectively deliver the program. Each troop usually has between 3 and 5 ASMs to assist the youth as needed and act as qualified supervision while the Youth Leaders run the meetings and outings. ASMs also counsel and guide the youth leaders to ensure the program is being delivered in a safe and fun manor.
Event Driver – Becoming an event driver isn’t too difficult but is still one of the most appreciated roles an adult can hold. Getting all youth to and from outings can be extremely challenging. The more qualified drivers we have, the less each person has to drive. Even driving scouts to just one campout per year would be a big help to the troop.
Merchandise Handler – This role can be filled almost entirely virtually. It consists of procuring and managing an inventory of branded merchandise for the troop including but not limited to, Neckerchiefs, Class B Shirts, stickers, magnets, water bottles, etc. As well as the always profitable meat sticks. All current vendors, logos, and info are available to the Merchandise Handler, however you are welcome to utilize alternative distributors.
Merit Badge Counselor – As some already know, there is a merit badge for pretty much anything and everything. Merit Badge Counselors are people who have a knowledge or interest about a particular subject area and are comfortable assisting scouts as they learn about that subject. Adults may be counselors for many different badges simultaneously, so hop on over the the National BSA Website and take a look at the various merit badges, there’s surely one or two that you could be a counselor for.
Picnic Coordinator – This role acts a s sub-committee position under the Outings Coordinator. It can be filled by one or more people and is primarily a seasonal role. This person will coordinate our annual picnic including location, menu, what packs we invite to attend, etc.
Trading Post Manager (Available) – This role acts a sub-committee position under the Equipment Coordinator and consists of running the Troop’s Trading Post during scout meetings. The ideal candidate(s) for this position is any parent who already comes to scout meetings who is willing to help. This position can also be filled by a team of people if you do not feel like you can commit to be at every scout meeting. The Trading Post Manager is NOT responsible for procuring any items, that is handled by our Merchandise Handler.