Advancement Coordinator – Encourages scouts to advance in rank, records all rank and merit badge progress in ScoutBook, provides a semi-annual report to the Troop Committee to make sure no scouts are “falling through the cracks” and schedules rank Board of Reviews upon the request of the scout.
Assistant Scoutmasters Representative – Acts as a voice for ALL the ASMs to report concerns to the Troop Committee. Ensures that all ASMs have say in Troop Policy changes that may affect the method or effectiveness of the program that they help to deliver.
Equipment Coordinator – Oversees all troop gear and counsels the Quartermaster on proper care and storage of said equipment. The equipment coordinator also helps by requesting funds to replace or repair damaged gear at the request of the Quartermaster or as the need arises.
Fundraising Coordinator – To be effective in this role, one would need to assist in planning and executing unit fundraisers including completing and submitting a fundraising proposal to the council for approval.
Life to Eagle Coordinator – The Life to Eagle Coordinator works with scouts of the Star and Life ranks to ensure that they are on a path to become an Eagle Scout. This includes helping to make sure the process is as clear as possible and providing counsel during the planning process for all eagle projects.
Medical Coordinator – Should handle all medical forms and ensure that they are properly filled out and available for ALL attendees, both youth and adult, of outings. This person is also responsible for maintaining the troop first aid kits and making sure they are stocked and ready if needed.
Membership Coordinator (Available) – Works with new parents to get scouts and adults registered in the unit throughout the year, however more so during our annual recharter in November. This also involves helping promote the unit to prospective cross overs.
New Parent Coordinator (Available) – Provide a welcoming environment for new scout’s parents. While the New Scout ASM takes all new scouts on a ‘tour’ and explains the process in our troop, the New Parent Coordinator does something similar for their parents. New parents should have the advancement, merit badge, and campout processes explained as well as introductions to the various Committee Members they will interact with.
Outdoor/Activities Coordinator – Arguably one of the most important and time consuming roles. This person is responsible for securing permissions and reservations for campsites, transportation, and budgeting for the outing.
Pack Liaison/Public Relations – The Public Relations Coordinator will assist in the dissemination of information from the Troop Committee to the Parents and vice versa. This person will act as out official representative to other groups and helps to provide a positive “group image”.
Religious Emblem Coordinator – Provides the spiritual tone for the troop, acts as the advisor for the Chaplain’s Aid, and ensures that the youth in the troop are aware and familiar with the Religious Emblems programs. This also involves assisting in finding a Religious Emblem Counselor for any scout for their respective faith.
Secretary – Keep Meeting Minutes for all Troop Committee Meetings (held once per month on the second Tuesday of the month), assist with their approval and distribution, assist as a conduit between Scout Parents and the Troop Committee and explain upcoming policy changes.
Training Coordinator – Ensures that all adults who start a new role or transfer to a different role are fully trained with any position specific training. This training should be synced and entered as needed through ScoutBook to ensure Trained Leader Reporting accuracy.
Treasurer – Handel all troop funds including any troop debts and authorized reimbursements. The treasurer also will create a semi-annual financial plan for committee approval and make any recommendations to the committee regarding changing annual dues, activity fees, etc.
Webmaster – Manage our troop website including updating information in a timely manner, posting new content, adding activity photos, etc.
Youth Protection Champion – While all registered adults must take youth protection training and be constantly aware and report any potential youth protection matters, the Youth Protection Champion should be considered the “Go-To” expert on the matter. This person should be fully knowledgeable of ALL published BSA safety guidelines and encourage all adults, both registered and non-registered to take the BSA’s YPT class. The YPT Champion will also act as a conduit with the District and Council if needed to get a final say on any and all youth protection and safety matters to provide a definitive answer as to the safety of a situation or event.